ANYGOODS | SOURCING BRIEF CHECKLIST

Use one copy per product. Write "open" beside decisions that need input.
Attach drawings, artwork, and reference images with clearly named files.

BRIEF RECORD
Product / working name:
Brand:
Brief owner:
Email:
Version:
Date:
Previous version / changes:

PRODUCT AND CUSTOMER
Product description:
Intended customer:
Intended use and environment:
Sales channels:
Markets where the product will be sold:
Problem the product should solve:
Existing product or reference sample:
Reference images and what each should communicate:

SPECIFICATION
Dimensions and units:
Acceptable dimensional ranges:
Weight or capacity and units:
Material requirements:
Materials to avoid:
Parts / components:
Parts that must fit together:
Colors and color references:
Surface finish / texture:
Decoration method or options to explore:
Artwork file names and revision:
Artwork status (draft / final):
Product variants:
Performance requirements:
Required testing and documentation already confirmed by the brand:
Requirements still awaiting confirmation and responsible person:

PACKAGING
Individual product packaging:
Packaging dimensions / constraints:
Inserts or instructions:
Labels / barcode requirements:
Retail display requirements:
Units per inner pack:
Units per shipping carton:
Carton / shipping requirements:
Packaging artwork status:

QUANTITY AND COST
First order quantity:
Quantity per variant:
Additional quantities to quote:
Future volume estimate (identify as a forecast):
Target unit cost:
Currency:
What the target cost should include:
Separate budget for development / samples / tooling:
Details that may change to meet cost:
Details that must remain fixed:

TIMING AND DELIVERY
Desired sample receipt date:
Sample review owner and expected review time:
Desired goods arrival date:
Delivery destination:
Destination type (warehouse / office / other):
Known receiving requirements:
Date or milestone constraints:
Requested supplier schedule:

ASK EACH SUPPLIER TO CONFIRM
[ ] Brief version used for the quote
[ ] Specification priced, with substitutions called out
[ ] Minimum order quantity and minimums per variant
[ ] Unit prices at each requested quantity
[ ] Currency and quote validity
[ ] Sample cost and sample preparation time
[ ] Tooling, setup, or development costs
[ ] Packaging and decoration costs
[ ] Testing, inspection, and documentation included or excluded
[ ] Transport included or excluded, with named delivery point
[ ] Other charges and assumptions
[ ] Production timing and the event that starts the clock
[ ] Payment milestones
[ ] Sample differences from intended production
[ ] Tooling ownership, storage, and future-use arrangements
[ ] Questions or missing information

SAMPLE REVIEW PLAN
Sample revision / identifier:
Measurements to check:
Visual requirements to check:
Use checks to perform:
Acceptance criteria:
Formal testing / documentation required:
Reviewer:
Approval decision and date:
Outstanding changes:
Location of retained reference sample:

DECISIONS AND OWNERS
Person who approves samples:
Person who approves artwork:
Person who authorizes specification changes:
Person who authorizes production:

OPEN QUESTIONS
Question:
Owner:
Answer needed by:
Answer / decision:

Question:
Owner:
Answer needed by:
Answer / decision:

ATTACHMENTS
[ ] Product drawings with units and revision
[ ] Reference images with notes
[ ] Artwork files with revision
[ ] Packaging details
[ ] Existing sample photos
[ ] Confirmed product requirements
[ ] Other:

When the brief changes, update its version and date, describe the changes,
and ask each supplier to acknowledge the current version.